Privacy Policy

Last updated: 5/11/2026

Welcome to Bidfire, a service provided by Advanced Training Academy LLC (“we,” “us,” or “our”). We are committed to safeguarding your personal data and ensuring transparency in how we collect, process, and protect your information. This Privacy Policy outlines our practices regarding your data when you utilize our services (the “Site”) or otherwise communicate with us (collectively, the “Services”). For purposes of this Privacy Policy, “you” and “your” mean you as the user of the Services, whether you are a customer, website visitor, or another individual whose information we have collected pursuant to this Privacy Policy.

Please read this Privacy Policy carefully. By using and accessing any of the Services, you agree to the collection, use, and disclosure of your information as described in this Privacy Policy. If you do not agree to this Privacy Policy, please do not use or access any of the Services.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time, including to reflect changes to our practices or for other operational, legal, or regulatory reasons. We will post the revised Privacy Policy on the Site, update the “Last updated” date, and take any other steps required by applicable law.

How We Collect and Use Your Personal Information

To provide the Services, we collect and have collected over the past 12 months personal information about you from a variety of sources, as set out below. The information that we collect and use varies depending on how you interact with us.

Beyond our Google integration, we process:

Personal Identifiable Information (PII): Name, email address, and professional contact details.
Usage Metadata: Analytics to optimize your experience and system reliability.

In addition to the specific uses set out below, we may use information we collect about you to communicate with you, provide the Services, comply with any applicable legal obligations, enforce any applicable terms of service, and to protect or defend the Services, our rights, and the rights of our users or others. We implement professional-grade technical security protocols. Your Google credentials are never stored locally; we exclusively utilize encrypted OAuth tokens for secure API communication.

What Personal Information We Collect

The types of personal information we obtain about you depend on how you interact with our Site and use our Services. When we use the term “personal information”, we are referring to information that identifies, relates to, describes, or can be associated with you. The following sections describe the categories and specific types of personal information we collect.

Information We Collect Directly from You

Information that you directly submit to us through our Services may include:

Basic contact details, including your name, address, phone number, and email address.
Account information, including your username, password, and security questions.
Business information, including your company name, trade, service area, and overhead rates, that you input to configure your account.
Job and estimate data, including job descriptions, materials, labor entries, pricing tiers, client names, and project details you create or manage within the platform.
Billing and payment information, including your billing address and payment details, is processed by our payment processors.
Customer support information, including the information you choose to include in communications with us, for example, when sending a message through the Services.

Some features of the Services may require you to provide us with certain information about yourself directly. You may elect not to provide this information, but doing so may prevent you from using or accessing these features.

Information We Collect through Cookies

We also automatically collect certain information about your interaction with the Services (“Usage Data”). To do this, we may use cookies, pixels, and similar technologies (“Cookies”). Usage Data may include information about how you access and use our Site and your account, including device information, browser information, network connection information, your IP address, and other information regarding your interaction with the Services.

Information We Obtain from Third Parties

We may obtain information about you from third parties, including from vendors and service providers who may collect information on our behalf, such as:

Companies that support our Site and Services, including hosting and infrastructure providers.
Our payment processors collect payment information (e.g., bank account, credit or debit card information, billing address) to process your payment, fulfill your orders, and provide you with the products or services you have requested, to perform our contract with you.
When you visit our Site, open or click on emails we send you, or interact with our Services or advertisements, we, or third parties we work with, may automatically collect certain information using online tracking technologies such as pixels, web beacons, software developer kits, third-party libraries, and cookies.

Any information we obtain from third parties will be treated in accordance with this Privacy Policy. We are not responsible or liable for the accuracy of the information provided to us by third parties and are not responsible for any third party’s policies or practices. For more information, see the section below titled “Third Party Websites and Links.”

How We Use Your Personal Information

Providing Products and Services. We use your personal information to provide you with the Services and to perform our contract with you, including processing your payments, managing your subscription, sending account-related notifications, and creating, maintaining, and otherwise managing your account.
Platform Functionality. We use your business, job, and estimate data to power the core features of BidFire, including job tracking, proposal generation, crew management, scheduling, invoicing, and real-time profitability reporting.
Marketing and Advertising. We use your personal information for marketing and promotional purposes, such as sending marketing, advertising, and promotional communications by email, text message, or postal mail, and showing you advertisements for products or services. This may include using your personal information to better tailor the Services and advertising on our Site and other websites.
Security and Fraud Prevention. We use your personal information to detect, investigate, or take action regarding possible fraudulent, illegal or malicious activity. If you choose to use the Services and register an account, you are responsible for keeping your account credentials safe. We highly recommend that you do not share your username, password, or other access details with anyone else. If you believe your account has been compromised, please contact us immediately.
Communicating with You. We use your personal information to provide you with customer support and improve our Services. It is in our legitimate interests to be responsive to you, provide effective services, and maintain our business relationship with you.

MOBILE MARKETING

By signing up for the BidFire Text Message Program, you agree to these terms and conditions and other general Terms of Service. SMS consent and phone numbers will not be shared with any third parties or affiliates for marketing purposes. You authorize BidFire to send, to the mobile phone number you used to opt in via short code or that you otherwise provided to us, promotional and other text messages, including messages sent using an autodialer or other program. Your consent to receive auto-dialed text messages shall not be interpreted to suggest or imply that any or all messages are sent using an autodialer/automatic telephone dialing system. You understand that message and data rates may apply, and your carrier may charge you or deduct usage credit from your account when you text us, or we text you. BidFire will not be liable for any delays or failures in your receipt of any mobile messages. Delivery of mobile messages is subject to effective transmission from your carrier. No purchase is necessary to participate, and you are not required to accept these Terms as a condition of purchasing any property, goods, or services. If you do agree to the Terms, you consent to receiving recurring promotional texts each month, plus additional non-promotional texts. BidFire reserves the right to alter message frequency. SMS consent and phone numbers are not shared with any third parties/affiliates for marketing purposes.

If at any time, you intend to stop using the mobile telephone number that you provided to sign up, including by canceling your service plan or selling or transferring the phone number to another party, you agree that you will opt out prior to ending your use of the mobile telephone number. You can unsubscribe by texting “STOP” as a reply to any message you receive. You hereby consent to receive a text message confirming that you have unsubscribed, as well as other non-promotional text messages. Reply HELP for support. Message & data rates may apply. Messaging frequency may vary.

You acknowledge that any messages, including any STOP or HELP requests, you send may not be received, and we will not be responsible for honoring requests made in such messages. To the extent you subscribe to more than one BidFire text message program, you must unsubscribe from each program separately. You represent and warrant that you are of the age of majority where you reside. Messaging may not be available in all areas or supported by all carriers or all devices. Check with your carrier for details. Carriers are not liable for delayed or undelivered messages.

If you consent to receive SMS from BidFire, you agree to receive promotional and account-related SMS from us. Reply STOP to opt-out; Reply HELP for support; Message & data rates may apply; Messaging frequency may vary. Visit https://bidfire.us/privacy/ to see our privacy policy and terms and conditions.

Cookies

Like many websites, we use Cookies on our Site. We use Cookies to power and improve our Site and our Services (including to remember your actions and preferences), to run analytics and better understand user interaction with the Services (in our legitimate interests to administer, improve, and optimize the Services). We may also permit third parties and service providers to use Cookies on our Site to better tailor the services, products, and advertising on our Site and other websites.

Most browsers automatically accept Cookies by default, but you can choose to set your browser to remove or reject Cookies through your browser controls. Please keep in mind that removing or blocking Cookies can negatively affect your user experience and may cause some of the Services, including certain features and general functionality, to malfunction or become unavailable. Additionally, blocking Cookies may not completely prevent us from sharing information with third parties, such as our advertising partners.

How We Disclose Personal Information

In certain circumstances, we may disclose your personal information to third parties for legitimate purposes, subject to this Privacy Policy. Such circumstances may include:

With vendors or other third parties who perform services on our behalf (e.g., IT management, payment processing, data analytics, customer support, cloud storage, fulfillment, and shipping).
With business and marketing partners to provide services and advertise to you. Our business and marketing partners will use your information in accordance with their own privacy notices.
When you direct, request us, or otherwise consent to our disclosure of certain information to third parties, such as through your use of social media widgets or login integrations, with your consent.
With our affiliates or otherwise within our corporate group, in our legitimate interests to run a successful business.
In connection with a business transaction such as a merger or bankruptcy, to comply with any applicable legal obligations (including to respond to subpoenas, search warrants, and similar requests), to enforce any applicable terms of service, and to protect or defend the Services, our rights, and the rights of our users or others.

We have, in the past 12 months, disclosed the following categories of personal information about users for the purposes set out above:

Category

Categories of Recipients

Identifiers such as basic contact details and account information

Business and job data, such as company details, estimates, and project information

Commercial information, such as billing and payment information

Internet or other similar network activity, such as Usage Data

Vendors and third parties who perform services on our behalf (such as Internet service providers, payment processors, customer support partners, and data analytics providers)

Business and marketing partners

Affiliates

We do not use or disclose sensitive personal information for inferring characteristics about you.

Third Party Websites and Links

Our Site may provide links to websites or other online platforms operated by third parties. If you follow links to sites not affiliated or controlled by us, you should review their privacy and security policies and other terms and conditions. We do not guarantee, and are not responsible for, the privacy or security of such sites, including the accuracy, completeness, or reliability of the information found on them. Our inclusion of such links does not, by itself, imply any endorsement of the content on such platforms or of their owners or operators, except as disclosed on the Services.

Children’s Data

The Services are not intended for use by children, and we do not knowingly collect any personal information from children. If you are the parent or guardian of a child who has provided us with their personal information, you may contact us using the contact details set out below to request that it be deleted.

As of the Effective Date of this Privacy Policy, we do not have actual knowledge that we “share” or “sell” (as those terms are defined in applicable law) personal information of individuals under 16 years of age.

Security and Retention of Your Information

Please be aware that no security measures are perfect or impenetrable, and we cannot guarantee “perfect security.” In addition, any information you send to us may not be secure while in transit. We recommend that you do not use insecure channels to communicate sensitive or confidential information to us.

How long we retain your personal information depends on different factors, such as whether we need the information to maintain your account, to provide the Services, comply with legal obligations, resolve disputes, or enforce other applicable contracts and policies.

Your Rights and Choices

Depending on where you live, you may have some or all of the rights listed below in relation to your personal information. However, these rights are not absolute, may apply only in certain circumstances, and, in certain cases, we may decline your request as permitted by law.

Right to Access / Know. You may have the right to request access to personal information we hold about you, including details about how we use and share your information.
Right to Delete. You may have a right to request that we delete personal information we maintain about you.
Right to Correct. You may have a right to request that we correct inaccurate personal information we maintain about you.
Right of Portability. You may have a right to receive a copy of the personal information we hold about you and to request that we transfer it to a third party, in certain circumstances and with certain exceptions.

You may exercise any of these rights where indicated on our Site or by contacting us using the contact details provided below.

We will not discriminate against you for exercising any of these rights. We may need to collect information from you to verify your identity, such as your email address or account information, before providing a substantive response to the request. In accordance with applicable laws, you may designate an authorized agent to make requests on your behalf to exercise your rights. Before accepting such a request from an agent, we will require the agent to provide proof that you have authorized them to act on your behalf, and we may need you to verify your identity directly with us. We will respond to your request promptly as required under applicable law.

Complaints

If you have complaints about how we process your personal information, please contact us using the contact details provided below. If you are not satisfied with our response to your complaint, depending on where you live, you may have the right to appeal our decision by contacting us using the contact details set out below or by lodging your complaint with your local data protection authority.

International Users

Please note that we may transfer, store, and process your personal information outside the country where you live, including the United States. Your personal information is also processed by staff and third-party service providers and partners in these countries.

If we transfer your personal information out of Europe, we will rely on recognized transfer mechanisms like the European Commission’s Standard Contractual Clauses, or any equivalent contracts issued by the relevant competent authority of the UK, as relevant, unless the data transfer is to a country that has been determined to provide an adequate level of protection.

Contact

Should you have any questions about our privacy practices or this Privacy Policy, or if you would like to exercise any of the rights available to you, please contact us at:

Advanced Training Academy LLC

Phone: 877-747-4886

Email: info@bidfire.us

Website: bidfire.us

1810 SE 9th Ave Battle Ground, WA 98604